How to Form a Club

1. Complete the New Club Application Form.

2. Have a faculty/staff advisor most complete the Advisor Responsibilities Form

Constitution and Bylaws Outline

• List a minimum of five (5) currently enrolled Palm Beach State students who are in good academic standing, GPA 2.0 (according to Section G in the Academic Management Manual).

• Upload a constitution including a statement of purpose, criteria for membership, rules and/or procedures of operation of the student organization, and the disclosure of all off-campus affiliations and associations of the student organization. The constitution of every student club/ organization must have an explicit statement prohibiting hazing per Florida Statute 1006.63.

• Club/organization membership shall be open only to all currently enrolled students, faculty/instructors, or employees at the College without regard to race, color, age, national origin, religion, gender, marital status, sexual orientation, disability, or veteran status, or other legal prohibition under federal or state law. However, the College reserves the right to limit access, screen participants, or establish criteria for participation based on program goals and budgetary limitations. Nonstudents are not eligible for membership in any capacity.

• Adheres to a probationary period, for their first six months (excluding summer term) during which time it is not eligible for student activity funding. However, new clubs are eligible to fund raise to support club efforts if funding is needed during the probationary period.

• In accordance with Florida Administrative Code 6A-14.057, non-religious and religious student organizations may participate in a club without respect to viewpoint and whether or not officers are required to abide by a statement of orthodoxy or faith.
• Club Charter Application forms must be submitted on Engage. (Open registration occurs annually between the months of August thru October). The Student Activities Office and the Dean of Student Services or designee shall be responsible for approving or denying charter applications. If a Registration form is denied, the Dean of Student Services will provide in writing to the requesting advisor, reason(s) for the denial.  In the event a club/organization wants to appeal; the club/organization may submit a written appeal within five business days. The Campus Administration decision is final. 

 • Complete the Sports Club Application

• Have a faculty/staff advisor who is a full-time college employee and has the approval of their immediate supervisor.

• Attach originals of the following forms for each member. A copy must be retained by the coach/advisor and accessible at all club practices and games in the event of an emergency requiring medical treatment.

• Sport Activity Form
• Emergency Contact Information
• Permission for Emergency Treatment

• List a minimum of five (5) currently enrolled Palm Beach State students who are in good academic standing, GPA 2.0 (according to Section G in the Academic Management Manual).

• All members must be enrolled in a minimum of six (6) credits, and student membership must represent a minimum of 2 campuses.

• Disclosure all off-campus affiliations and associations affiliated with the student club The constitution of every student club/ organization must have an explicit statement prohibiting hazing per Florida Statute 1006.63.

• Sports Club membership shall be open only to all currently enrolled students meeting the member requirements stated above. Faculty/instructors, or employees at the College may participate however are prohibited from competing unless enrolled in six (6) credits. Membership to all Sports Clubs is open at the College without regard to race, color, age, national origin, religion, gender, marital status, sexual orientation, disability, or veteran status, or other legal prohibition under federal or state law. However, the College reserves the right to limit access, screen participants, or establish criteria for participation based on program goals and budgetary limitations. Nonstudents are not eligible for membership in any capacity.

• Adhere to a probationary period, for their first six months (excluding summer term) during which time it is not eligible for student activity funding. However, new clubs are eligible to fund raise to support club efforts if funding is needed during the probationary period.

• Sports Club application forms must be submitted to the Athletics Department Office. The Athletics Department Office and the Sports Club Council shall be responsible for approving or denying applications. If a application is denied, the Athletics Department Manager will provide in writing to the requesting advisor, reason(s) for the denial. In the event a sports club wants to appeal; the club would submit a written appeal to the Vice President of Student Services and Enrollment Management. The Vice President's Office will decide on an appeal date which will include a meeting with the involved parties. The decision rendered from that meeting is final. Note: It generally can take at least a semester for an application to be approved. Students who want to form a sports club should keep this in mind when submitting their application form.

• Approved clubs that fundraise and/or charge students dues for participating must establish a Fund 6 at the college to hold these funds. Coaches, advisors and club members must not hold club funds in personal accounts. Fund 6 request form

• After approval the club is required to keep an up-to-date portal and a profile on Engage.

• If you would like more information, or interested in joining a sports club, or would like to start a new sports club, please contact;

Athletics Department 
Phone: 561-868-3332

Palm Beach State College charters many social, cultural, educational interests, career and general interest Sports Clubs throughout the year. A charter may be granted to any Sports Clubs that complies with the following criteria and procedures with the Athletics Department Office.

Sport Application Form