Benefits Enrollment and Changes
All benefits enrollments and changes are completed in Workday under the Benefits worklet and is available on your computer desktop. Workday provides benefit eligible employees the ability to make benefit selections and changes online during open enrollment, new hire onboarding and IRS qualifying events. You can also update your life insurance beneficiary information at any time. Detailed Workday Job Aids on each type of benefit event can be found under Workday Benefit Jobaids.
Workday system is available 24 hours a day, 7 days a week for your convenience. It provides information about your benefit election options, premiums and plan information so that you can make informed decisions.
IRS Qualifying Change in Status Event (CIS) - Palm Beach State health plans have a pre-tax status and are therefore governed by IRS regulations. Once you enroll in coverage for medical, dental, vision, or a Flexible Spending Account (FSA), you cannot make changes to these plans outside of an Open Enrollment period unless you experience a Qualifying Change in Status Event (also known as a Change in Status).
You have 30 days from the date of a qualified change of status event to complete changes to your benefits that are consistent with that event. If you do not make your eligible changes during the 30-day status change period, your changes cannot be made until the next Annual Enrollment in October with an effective date of January of the following year.
Qualifying events include:
- Birth or adoption
- Marriage
- Divorce, legal separation, dissolution of a domestic partnership or annulment
- Death of spouse or dependent
- Dependent child turns 26
- Employee of spouse employment change from part-time to full-time, or full-time to part-time
- Employment termination or commencement for the employee, a spouse, or a dependent
- Gain or Loss of other health coverage (including HealthCare Exchange coverage)
- Medical child-support order
- Medicare eligibility
Change of coverage will begin the first of the month after the enrollment change request is received. The only exception: In the event of birth, adoption, or placement for adoption of a child, coverage is effective retroactively to the date of birth, adoption, or placement for adoption.
If you are adding a dependent to your coverage, you will also be required to submit dependent eligibility documents, dependent social security numbers and birth dates during your enrollment. All dependent verification documents must be scanned and uploaded during your enrollment session. Please view the Dependent Verification Acceptable Forms listing for more information.
Any questions regarding your benefit eligibility, benefit plan summaries or cost of plans, please refer to our Insurance Programs webpage or you can contact benefits at benefits@palmbeachstate.edu.
