Program Resources

Resources for program use in completing the Academic Program Prioritization process:

Sample Program Prioritization Council Questionnaire Electrical Power Technology AS Program
Sample Revenue & Expenditure data set Electrical Power Technology AS Program
Evaluation Rubric - for APPC use

Revenue & Expenditure Data Sets by Classification Areas (ICS Code)

The revenue and expenditure data sets were made available by PBSC’s Office of Finance and Administration. Please scroll down to the data set by Classification Areas (ICS Code) which your program fits in and use it to answer questions (f) and (g) of Criterion 7 in the questionnaire. The data sets on pages 2-39 of this PDF document cover a three-years span (2017-18; 2018-18; and 2019-20).

Click here for Revenue & Expenditure Data Sets by Classification Area

Scroll down to find your program by classification area-ICS Code in alphabetical order.

SAMPLE: This sample depicts the data for the baccalaureate-level Health Professions by the ICS Code.

sample revenue and expenditure data

Financial Data Glossary

Total Revenue = total income generated from normal college operations. The gross income figure from which costs are subtracted to determine net income.
Total Direct Instructional Cost = includes all (personnel, current, and capital) expenditures for the purpose of instruction (cost center level; what most people across the college see day to day)
Total Allocated Instructional Cost = Other cost centers for academic support functions allocated ‘up’ (familiar costs include library, academic management, open labs, Inst. Computing svc, curriculum devl, etc)
Total College-wide Support Cost = Other Student service and overhead back office type costs allocated ‘up’ (some by student FTE some by Empl FTE; familiar costs are financial aid svc, student records, admin, plant OPS/Maintenance/Utilities etc.).
Total Instructional Cost = Total Direct Instructional Cost + Total Allocated Instructional Cost + Total College-wide Support Cost
Revenue Loss = Total Revenue - Total Instructional Cost
Total FTE= Total Credit Hours / 30

Note: The essence is that all of the operating costs are all considered and allocated ‘up’ to direct instructional functions based on students, employees, or space. PBSC uses the state’s recommendation and their provided formulations from the statewide cost analysis basis.

Academic Program Prioritization Council Reviews

AS, BAS, BS & CCP Programs: The APPC will follow these steps for AS, BAS, and CCP Programs
Associate in Arts Program: The APPC will utilize the college data sets to conduct its prioritizing work on all AA courses by prefix.

Academic Program Prioritization Categories

For APPC use in categorizing academic programs (including AS, BAS, AA courses with prefixes, and Clock Hour Programs) based on responses submitted by each program and data used as supporting evidence.

Category	Description
Priority for Enhancement	Well-aligned with established institutional priorities and community needs relative to other PBSC academic programs. Making efficient and effective use of their current resources as demonstrated by contributions in teaching, service, and research and creative activity (if appropriate) for the relevant field. Appears to the APPC to be particularly well-positioned to improve program quality, productivity, depth, and/or breadth with increased resources, and that PBSC is missing the opportunity to excel without such enhancement.
Consider for Enhancement	Well-aligned with established institutional priorities and community needs relative to other PBSC academic programs. Making efficient and effective use of their current resources as demonstrated by contributions in teaching, service, and research and creative activity (if appropriate) for the relevant field. Appears to the APPC to be ready to improve their programs' quality, productivity, depth, and/or breadth with increased resources, and that PBSC is missing the opportunity to develop without such enhancement.
Sustain	Well-aligned with established institutional priorities and community needs relative to other PBSC academic programs. Making sufficient use of their current resources as demonstrated by contributions in teaching, service, and research and creative activity (if appropriate) for the relevant field. It appears to the APPC that although these programs are necessary to PBSC's mission and making good use of available resources, increased resources beyond annual cost increases are not necessary to improve the program's quality, productivity, depth, and/or breadth as much as programs in the Consider for Enhancement and Priority for Enhancement categories
Transform	Generally, less well-aligned with established institutional priorities and community needs than other PBSC academic programs; alternatively, conceptually well-aligned but not well executed. Transformation (revision, change, adaptation) of approaches and/or structure is necessary to improve alignment or effective resource use for these academic programs. It appears to the APPC that unlike programs in “Further Review,” increased resources would improve program alignment (i.e., transformation may require initial investment of resources to accomplish).
Further Review	Generally, less well-aligned with established institutional priorities and community needs than other PBSC academic programs. Less efficient and/or effective use of institutional resources than other PBSC academic programs. It is not clear to the APPC that these programs' alignment and use of resources would improve as much from increased resources as those in other categories. Further review is necessary to determine how best to address these academic programs, including a decision of whether program closure should be considered.

Program Prioritization Forum

An information session about PBSC's approach to Academic Program Prioritization was held for all Faculty, Deans, Associate Deans and Program Directors.

Click here to watch the recording of the February 26, 2021 meeting.